Last updated: March 7, 2026
The Port Rexton & Area Lions Club respects your privacy and is committed to protecting the personal information you choose to share with us through this website.
This Privacy Policy explains what information we collect, how we use it, how we protect it, and how you can contact us about your personal information. Canadian private-sector organizations are generally expected to identify the purposes for collecting personal information, obtain meaningful consent, limit collection to what is needed, protect the information with appropriate safeguards, and make their privacy practices available to the public.
Information We Collect
When you contact us through this website, we may collect the information you choose to provide, such as your name, email address, phone number, subject line, and message.
We only collect personal information that is reasonably necessary to respond to your inquiry, communicate with you, provide information you requested, or assist with matters such as hall rentals, general club inquiries, membership questions, or community-related requests. Limiting collection to what is necessary is a core privacy principle under Canadian guidance.
How We Use Your Information
We use the information you submit to:
- respond to your message
- communicate with you about your inquiry
- answer questions about the club, events, fundraising, hall rentals, or membership
- keep a record of correspondence when reasonably necessary for follow-up or administration
We do not use your personal information for unrelated purposes without your consent. Canadian privacy guidance says organizations should clearly explain what information they collect, why they collect it, and how it will be used.
Consent
By submitting your information through this website, you consent to our collecting and using that information for the purposes described in this Privacy Policy.
Meaningful consent requires that people understand the nature, purpose, and consequences of the collection, use, or disclosure of their personal information.
Sharing of Information
We do not sell, rent, or trade your personal information.
We may share your information only where reasonably necessary to respond to your request, where required by law, or where needed to protect the rights, safety, or security of the club, our members, or others.
Retention of Information
We keep personal information only for as long as reasonably necessary to fulfill the purpose for which it was collected, or as otherwise required by law. When information is no longer needed, it should be securely disposed of or deleted. This reflects guidance from the Office of the Privacy Commissioner of Canada on retention and disposal.
Protection of Information
We take reasonable steps to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification.
No method of transmission or storage is guaranteed to be completely secure, but we make reasonable efforts to safeguard the information submitted through this website. PIPEDA’s security safeguards principle requires protection against loss, theft, and unauthorized access, disclosure, copying, use, or modification.
Website Forms and Email
If you use our contact form, the information you submit may be sent to us by email so that we can respond to your inquiry.
Please avoid sending sensitive personal information through the contact form unless it is necessary for your request.
Cookies and Website Data
This website may use basic technical features such as cookies, server logs, or security tools to help the site function properly, improve performance, and reduce spam or abuse.
If analytics, embedded content, or additional third-party tools are added to the website in the future, this Privacy Policy should be updated to describe those tools and any related data collection more specifically. The Office of the Privacy Commissioner of Canada recommends privacy policies describe the organization’s actual practices rather than rely on generic boilerplate language.
Your Rights
You may contact us to ask about the personal information we hold about you, request corrections if you believe the information is inaccurate, or ask questions about how your information has been handled, subject to applicable legal limits.
Canadian privacy law includes openness and individual access principles, which support making privacy practices available and allowing individuals to request access to personal information held about them, subject to certain exceptions.
Privacy Breaches
If a breach of security safeguards involving personal information creates a real risk of significant harm, Canadian law may require notification and reporting, along with keeping breach records.
Contact Us
If you have questions about this Privacy Policy or about your personal information, please contact:
Port Rexton & Area Lions Club
Port Rexton, Newfoundland and Labrador
Contact Person: Gary Patten
Phone: 709-464-7603
Email:
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes to the website, our practices, or applicable privacy requirements. The updated version will be posted on this page with a revised effective date.